Our world is full of distractions. Facebook notifications, Tweets, RSS feeds, you name it. The bevy of content on the internet all fight to control your customers attention. In order to keep readers engaged and coming back for more, keeping a consistent editorial cadence of relevant and high-quality content is critical.

At Atlassian, we take pride in the regularity and quality of our external blogs, and while a single blog might seem like a simple process on the outside, it takes a lot of coordination internally to turn a blog idea into a published article.

5 easy steps to manage your blogging editorial calendar

In this post, I’ll show you how ConfluenceJIRA, and Team Calendars are instrumental in our external blogging process.

1. Brainstorm post ideas

The editorial material your team produces is only as good as the value it gives your readers. At the beginning of each quarter, the Confluence team brainstorms creative content ideas on a single Confluence page. One team member takes the reigns by creating a list of viable blog ideas on the page. When the list is complete, the page is shared with the team using the Share Button, and suggestions are added to the list either by editing the page or leaving comments.

Using Confluence makes it easy to create three months worth of blog topics with minimal effort from your team.

2. Schedule your posts

At Atlassian, we have 5 blogs to schedule posts for, which means on any given day we publish at least one blog to our various audiences. In order to ensure that our messages don’t compete with each other, we use JIRA and Team Calendars to plan and schedule our blogs.

We track which blogs need to be completed and by whom in JIRA with a custom issue due date – the ‘Publish Date’.  Why do we use JIRA? All the work we plan on doing is tracked inside JIRA and timing visualized in Confluence with Team Calendars. From blog posts, to  marketing campaigns, to website updates – it’s all tracked in JIRA.

The JIRA Issue Collector makes it easy for us to schedule new blog posts in JIRA without leaving Confluence.

We then use Team Calendars to visualize the schedule of our various blogs on a single calendar view helping us see when the various blog schedules might overlap. For instance, on the day Stash 2.0 launched, we wanted to make sure that there weren’t any other posts published on the other blogs that day. On days where important messages overlap, it’s easy to reschedule our posts from Team Calendars using drag-and-drop. Just drag the JIRA issue from one date to another and the change is automatically made in JIRA. It’s that easy.

Now we could just use a Team Calendars Event Calendar and leave JIRA out of the equation, but since all our work is tracked in JIRA it just makes sense for us to track all our scheduled posts alongside our other work there too.

3. Draft your post

With 5 separate blogs, you can only imagine how many authors we have creating content for them. While everyone has their own creative style, we try to standardize the process as much as possible.

To make sure that each blog includes the essentials, like SEO details, we make use of page templates to provide every author structure and guidance when creating a new blog post.

4. Review your blog post

Once a draft is complete, it needs to be reviewed by the team before it can be published externally. Confluence makes it easy to kick-start your review process without ever using email with the Share Button.

Whenever someone shares a page with you in Confluence, you’ll receive a notification in your Confluence WorkBox. Forget about switching between your email and other applications to review work. With Confluence, where you talk about work is the same place where you get your work done.

From here your team can either edit the page and make direct changes – perfect for fixing typos and grammatical errors –  or provide feedback and suggest improvements using page comments.

5. Publish your blog post!

Once your team’s suggestions have been added to your draft, the last step is copying and pasting the post from Confluence into WordPress where it can then be published to the world.

While it might seem like a lot for a simple blog, your team will reap the long-term benefits of proactively organizing your editorial calendar with Confluence, JIRA, and Team Calendars. With this simple process in hand, prepare for more engaged readership today!

Try Confluence and Team Calendars today

Give yourself an early gift this year and start a FREE 30-Day trial on our servers or yours. Either way, it’s just a few clicks away – we promise.

If you’re already using Confluence the Universal Plugin Manager (UPM) will help you get started with Team Calendars in seconds. Just follow the directions below:

1. Go to the Plugins screen in the Confluence Administration Console:
2. Click Find New add-ons:

3. Search for Team Calendars and click Free Trial – you’re done!

Confluence will automatically create a new Team Calendars evaluation license for you. You can administer Team Calendars from the Manage Add-ons screen.

Try Team Calendars Today